Clovai Supply™

Inventory & Pharmacy Inventory · DSCSA · 340B ···

DSCSA records that survive a request. Counts that survive an audit.

Perpetual inventory across sites, DSCSA transaction data captured and retained, DEA-compliant controlled substance accountability, 340B split billing that reconciles, and purchase orders Clovy™ drafts from real consumption. Lot-to-patient traceability, end to end.

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DSCSA

T3 captured, verified, retained

6 years

Transaction record retention

340B

Split billing with accumulation

DEA

Perpetual inventory & CSOS

Minutes

Physical count with IoT tags

100%

Lot-to-patient traceability

DSCSA & traceability

When the request comes, you produce the record. You don't reconstruct it.

Transaction information, transaction history and transaction statements are captured at receipt, matched against the purchase order and the product identifier, and retained for the full six years the law requires. Saleable returns are verified against the manufacturer before they go back into sellable stock. Suspect and illegitimate product handling has a documented workflow with quarantine, investigation and notification steps — so the response to a verification request or a recall is a report you run, not a week of people opening boxes and searching a shared drive. Every unit carries lot and expiration through receipt, transfer, dispense and administration, which means a recall is answered by naming the patients, not by guessing at a date range.

→ T3 capture, matching and six-year retention
→ Saleable-return verification before restocking
→ Suspect/illegitimate product quarantine and notification workflow
→ Lot and expiration traced from receipt to the patient

yourpractice.clovai.app / supply

Inventory & Pharmacy

DSCSA & traceability

DSCSA

T3 captured, verified, retained

6 years

Transaction record retention

1 T3 capture, matching and six-year retention

2 Saleable-return verification before restocking

3 Suspect/illegitimate product quarantine and notification workflow

4 Lot and expiration traced from receipt to the patient

Care™ — dispensing and administration from the clinical order

DSCSA & traceability — Clovai Supply™ · illustrative interface

Controlled substances & 340B

The two things auditors actually open the binder for.

Controlled substances run on perpetual inventory with a running balance by NDC and location, biennial inventory support, and DEA Form 222 / CSOS electronic ordering. Every receipt, dispense, waste and transfer requires the witness and reason the record needs, and discrepancies raise an alert the moment the count breaks rather than at the end of the month. For 340B covered entities, eligibility is determined at the encounter level from the qualifying visit, accumulations track by NDC against the replenishment model, and split billing separates 340B from non-340B inventory with the audit trail HRSA expects. Diversion, duplicate discount and ineligible-patient exposure are all failures of record-keeping — so the record keeps itself.

→ Perpetual inventory with running balance by NDC and location
→ DEA Form 222 / CSOS electronic ordering and biennial inventory
→ Witnessed waste and transfer with reason codes and discrepancy alerts
→ 340B eligibility, accumulation and split billing with audit trail

yourpractice.clovai.app / supply

Inventory & Pharmacy

Controlled substances & 340B

DSCSA

T3 captured, verified, retained

6 years

Transaction record retention

1 Perpetual inventory with running balance by NDC and location

2 DEA Form 222 / CSOS electronic ordering and biennial inventory

3 Witnessed waste and transfer with reason codes and discrepancy alerts

4 340B eligibility, accumulation and split billing with audit trail

Care™ — dispensing and administration from the clinical order

Controlled substances & 340B — Clovai Supply™ · illustrative interface

Purchasing & counts

The buyer approves the order. Clovy™ already did the math.

Clovy™ analyzes consumption by location, seasonality, lead time and contract pricing, then drafts the purchase order with the recommended quantity and vendor — GPO contract pricing applied, alternates flagged when the primary is on backorder. Your buyer reviews and approves; nobody rebuilds the analysis in a spreadsheet. Receiving reconciles against the PO and the packing slip, with discrepancies routed rather than absorbed. RFID and barcode tags turn the physical count from a two-day shutdown into a walk-through, and cold-chain storage is monitored continuously with excursion alerts and the temperature log a surveyor will ask to see.

→ AI-drafted purchase orders from real consumption and lead times
→ GPO contract pricing with backorder alternates flagged
→ Barcode and RFID cycle counting across sites
→ Cold-chain monitoring with excursion alerts and retained logs

yourpractice.clovai.app / supply

Inventory & Pharmacy

Purchasing & counts

DSCSA

T3 captured, verified, retained

6 years

Transaction record retention

1 AI-drafted purchase orders from real consumption and lead times

2 GPO contract pricing with backorder alternates flagged

3 Barcode and RFID cycle counting across sites

4 Cold-chain monitoring with excursion alerts and retained logs

Care™ — dispensing and administration from the clinical order

Purchasing & counts — Clovai Supply™ · illustrative interface

Capabilities

What Clovai Supply™ includes

Built for U.S. ambulatory operations. Configured and ready from day one.

📦

Multi-site perpetual inventory

Locations, bins and par levels per site. Transfers with full traceability. Real-time on-hand across the organization.

🔗

DSCSA compliance

T3 capture and matching at receipt, six-year retention, saleable-return verification, and suspect-product quarantine workflow.

⚖️

Controlled substance accountability

Perpetual inventory by NDC, witnessed waste, biennial inventory support, DEA 222/CSOS ordering and discrepancy alerting.

🏛️

340B program management

Encounter-level eligibility, NDC accumulation, split billing, replenishment tracking and duplicate-discount prevention.

🤖

Clovy™ purchase orders

Consumption, seasonality, lead time and contract price analyzed into a drafted PO. Your buyer approves — the analysis is already done.

🌡️

Cold chain and IoT monitoring

Continuous temperature monitoring with excursion alerts and retained logs. RFID and barcode counting across locations.

💉

Dispensing and administration

Orders flow from Care™ to dispensing. Inventory relieves by lot at administration, with the cost landing on the encounter.

📑

Vendor and GPO management

Contract pricing, item masters, vendor performance, backorder alternates and receiving reconciliation against the PO.

Native integration

Clovai Supply™ talks to the entire platform

No interfaces to build. No HL7 feeds to maintain. No per-transaction integration fees. Data flows between pillars from day one.

← Back to all pillars

Care™ — dispensing and administration from the clinical order

Billing™ — drug charges, NDC and units on the claim

Finance™ — inventory valuation and cost of goods

Intelligence™ — turns, expirations and consumption analytics

Clovai Supply™

When the request comes, you produce the record. You don't reconstruct it.

The two things auditors actually open the binder for.

The buyer approves the order. Clovy™ already did the math.

What Clovai Supply™ includes

Multi-site perpetual inventory

DSCSA compliance

Controlled substance accountability

340B program management

Clovy™ purchase orders

Cold chain and IoT monitoring

Dispensing and administration

Vendor and GPO management

Clovai Supply™ talks to the entire platform

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