Clovai Finance™

Clovai Finance™

Financial Operations GAAP accounting · Payroll · AP/AR ···

What used to take fifteen days to close now takes three.

A healthcare chart of accounts preconfigured to U.S. GAAP. Every posted remittance becomes a journal entry as it lands. Payroll with FLSA overtime, multi-state withholding and ACA reporting. Cost centers by site, department and service line — and a close that doesn't depend on one person's spreadsheet.

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3 days
Month-end close (vs. 15)
0
Manual reconciliation between systems
GAAP
Healthcare chart of accounts
FLSA
Overtime calculated automatically
Multi-state
Payroll tax withholding
90 days
Cash-flow projection horizon
Accounting & close

Every remit is a journal entry. Automatically.

The chart of accounts ships preconfigured for ambulatory healthcare under U.S. GAAP, with cost centers by site, department, service line and provider. When an ERA posts in Billing™, the revenue, contractual allowance, adjustment and patient responsibility all book themselves. When Supply™ receives inventory or relieves it at administration, the entry is already there. When payroll runs, it lands in the ledger with the right cost center allocation. Accrual, deferred revenue and bad-debt reserves are computed from real transaction data rather than estimated at quarter end. What used to be fifteen days of chasing subsidiary ledgers becomes three days of review and sign-off — because there was never anything to reconcile.

  • → Healthcare chart of accounts preconfigured to U.S. GAAP
  • → Automatic entries from every remittance, receipt and payroll run
  • → Cost centers by site, department, service line and provider
  • → Month-end close in 3 days — no cross-system reconciliation
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Financial Operations
Accounting & close
3 days
Month-end close (vs. 15)
0
Manual reconciliation between systems
1 Healthcare chart of accounts preconfigured to U.S. GAAP
2 Automatic entries from every remittance, receipt and payroll run
3 Cost centers by site, department, service line and provider
4 Month-end close in 3 days — no cross-system reconciliation
Billing™ — journal entries from every posted remittance
Accounting & close — Clovai Finance™ · illustrative interface
Payroll & workforce cost

FLSA overtime, multi-state withholding and ACA reporting — from the same schedule your clinic already runs on.

Hours flow from the schedules and time capture in People™ into the payroll run: regular, overtime at the FLSA-required rate, shift differentials, on-call and holiday premiums. Multi-state withholding is handled for organizations whose staff live and work across state lines, along with local taxes where they apply. Federal and state deposits, quarterly 941 filings, W-2s for employees and 1099-NECs for contracted providers all come out of the same ledger. ACA applicable-large-employer tracking and 1095-C reporting run continuously rather than being reconstructed in January. Provider compensation models — salary, wRVU-based, productivity and hybrid — are calculated from the encounter data instead of from a spreadsheet someone maintains by hand.

  • → FLSA overtime, differentials and premium pay calculated automatically
  • → Multi-state and local withholding, 941 filings, W-2 and 1099-NEC
  • → ACA ALE tracking and 1095-C reporting computed year-round
  • → Provider compensation: salary, wRVU, productivity and hybrid models
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Financial Operations
Payroll & workforce cost
3 days
Month-end close (vs. 15)
0
Manual reconciliation between systems
1 FLSA overtime, differentials and premium pay calculated automatically
2 Multi-state and local withholding, 941 filings, W-2 and 1099-NEC
3 ACA ALE tracking and 1095-C reporting computed year-round
4 Provider compensation: salary, wRVU, productivity and hybrid models
Billing™ — journal entries from every posted remittance
Payroll & workforce cost — Clovai Finance™ · illustrative interface
Treasury, AP & assets

Cash you can see ninety days out. Assets you can actually find.

Bank accounts reconcile from imported statements and direct feeds, with payments scheduled through tiered approval so nothing large leaves without the signature your policy requires. Accounts payable runs three-way match against the purchase order and receipt from Supply™, which is how duplicate and unauthorized invoices stop getting paid. Cash flow projects thirty, sixty and ninety days out from real A/R aging, payer-specific payment velocity and scheduled obligations — so the question "can we make the next two payrolls" has a number behind it. Fixed assets carry acquisition, depreciation on the method you elect, location, transfer and disposal, with the schedules your auditor asks for produced from the ledger rather than assembled for the occasion.

  • → Bank reconciliation with tiered payment approval
  • → AP three-way match against PO and receipt
  • → Cash flow projected 30/60/90 days from real A/R behavior
  • → Fixed assets with depreciation, transfers and disposal schedules
yourpractice.clovai.app / finance
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Financial Operations
Treasury, AP & assets
3 days
Month-end close (vs. 15)
0
Manual reconciliation between systems
1 Bank reconciliation with tiered payment approval
2 AP three-way match against PO and receipt
3 Cash flow projected 30/60/90 days from real A/R behavior
4 Fixed assets with depreciation, transfers and disposal schedules
Billing™ — journal entries from every posted remittance
Treasury, AP & assets — Clovai Finance™ · illustrative interface
Capabilities

What Clovai Finance™ includes

Built for U.S. ambulatory operations. Configured and ready from day one.

📒

GAAP healthcare accounting

Preconfigured chart of accounts with automatic entries from Billing™, Supply™ and People™. One ledger, no subsidiary spreadsheets.

⚡

Three-day month-end close

Integration removes the reconciliation step entirely. Three days of review and sign-off instead of fifteen days of chasing numbers.

👥

Payroll and tax filing

FLSA overtime, multi-state withholding, 941s, W-2 and 1099-NEC, and ACA 1095-C reporting computed throughout the year.

💰

Treasury and cash flow

Bank reconciliation, tiered payment approval, and 30/60/90-day projection built from real A/R aging and payer velocity.

🧾

Accounts payable

Three-way match against purchase order and receipt, approval routing, vendor terms and 1099 vendor tracking.

🏢

Fixed assets

Acquisition, depreciation by elected method, location and custody, transfers, and disposal with audit-ready schedules.

📊

Budget and variance

Annual budget by cost center with actual-versus-budget variance and threshold alerts as the month progresses.

🏛️

Grant and program accounting

For FQHCs and grant-funded programs: fund accounting, restricted revenue tracking and cost allocation for federal reporting.

Native integration

Clovai Finance™ talks to the entire platform

No interfaces to build. No HL7 feeds to maintain. No per-transaction integration fees. Data flows between pillars from day one.

← Back to all pillars
Billing™ — journal entries from every posted remittance
People™ — payroll, benefits and compensation into the ledger
Supply™ — inventory valuation and cost of goods
Intelligence™ — P&L, cash flow and budget dashboards
Clovai

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A 20-minute walkthrough of the module in an organization like yours.

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