Clovai People™

Workforce & Credentialing HR · Credentialing · Exclusion screening ···

An expired credential turns finished work into unbillable work.

The full employee lifecycle plus the compliance layer that ambulatory HR systems usually skip: licenses, DEA registrations, board certifications, CAQH attestations and payer enrollments tracked to their expiration dates, with monthly OIG and SAM exclusion screening that actually runs and retains its evidence.

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Monthly

OIG LEIE + SAM screening

By NPI

Payer enrollment status visible

Tracked

License, DEA, board, CAQH expirables

24/7

Employee self-service portal

FLSA

Overtime from actual worked hours

Attested

HIPAA and OSHA training on file

Credentialing & enrollment

The single cheapest compliance failure to prevent.

Every credential an organization depends on to bill — state license, DEA registration, board certification, malpractice coverage, BLS/ACLS, CAQH attestation, payer enrollment and revalidation — is tracked with its expiration date and an escalating alert schedule that starts months out, not the week it lapses. Payer enrollment status is visible per provider, per NPI and per payer, including revalidation dates and effective dates, so nobody schedules a provider into a plan they are not yet enrolled with and discovers it on the remittance. Primary source verification is documented with the source, the date and the person who performed it. When a payer or an accreditor asks for the file, the file exists.

→ License, DEA, board, malpractice and CAQH expirables with escalating alerts
→ Payer enrollment and revalidation status by provider and NPI
→ Primary source verification documented with source and date
→ Credentialing file assembled and exportable on request

yourpractice.clovai.app / people

Workforce & Credentialing

Credentialing & enrollment

Monthly

OIG LEIE + SAM screening

By NPI

Payer enrollment status visible

1 License, DEA, board, malpractice and CAQH expirables with escalating alerts

2 Payer enrollment and revalidation status by provider and NPI

3 Primary source verification documented with source and date

4 Credentialing file assembled and exportable on request

Finance™ — payroll, benefits and labor cost into the ledger

Credentialing & enrollment — Clovai People™ · illustrative interface

Exclusion screening & training

Screening you can prove you ran — every month, for everyone.

The OIG List of Excluded Individuals and Entities and the SAM exclusion database are screened monthly for every employee, contracted provider and vendor, with the search, the date, the result and the reviewer retained as evidence. Federal guidance expects monthly screening; the exposure for employing an excluded individual is not just the overpayment but civil monetary penalties on every claim touched. Mandatory training — HIPAA privacy and security, OSHA bloodborne pathogens and hazard communication, compliance program, and any state-required curriculum — is assigned by role, tracked to completion and stored with a signed attestation. Policy acknowledgments work the same way, so the compliance binder is a report rather than a project.

→ Monthly OIG LEIE and SAM screening with retained evidence
→ Employees, contracted providers and vendors all in scope
→ HIPAA, OSHA and compliance training assigned by role
→ Signed attestations and policy acknowledgments on file

yourpractice.clovai.app / people

Workforce & Credentialing

Exclusion screening & training

Monthly

OIG LEIE + SAM screening

By NPI

Payer enrollment status visible

1 Monthly OIG LEIE and SAM screening with retained evidence

2 Employees, contracted providers and vendors all in scope

3 HIPAA, OSHA and compliance training assigned by role

4 Signed attestations and policy acknowledgments on file

Finance™ — payroll, benefits and labor cost into the ledger

Exclusion screening & training — Clovai People™ · illustrative interface

The employee lifecycle

From the job posting to the final paycheck — one record.

Requisitions, applicants and interview stages run in the system, and the selected candidate converts into an employee record without re-entering a single field. Onboarding runs a checklist: I-9 and E-Verify where applicable, W-4 and state withholding, direct deposit, benefits election, badge and system access, required training and the credentialing file. Scheduling covers clinical and administrative shifts with coverage rules, and worked hours flow into payroll with FLSA overtime calculated on actual hours rather than assumed ones. PTO accrues by policy, requests route for approval, and the employee sees pay stubs, W-2s, benefits and time-off balances from a self-service portal instead of emailing HR. Offboarding revokes access, closes the credential file and produces the final pay calculation.

→ Requisition to hire with no re-entry into the employee record
→ Onboarding checklist: I-9/E-Verify, tax forms, access, training
→ Shift scheduling with worked hours flowing into payroll
→ Employee self-service: stubs, W-2s, PTO, benefits, documents

yourpractice.clovai.app / people

Workforce & Credentialing

The employee lifecycle

Monthly

OIG LEIE + SAM screening

By NPI

Payer enrollment status visible

1 Requisition to hire with no re-entry into the employee record

2 Onboarding checklist: I-9/E-Verify, tax forms, access, training

3 Shift scheduling with worked hours flowing into payroll

4 Employee self-service: stubs, W-2s, PTO, benefits, documents

Finance™ — payroll, benefits and labor cost into the ledger

The employee lifecycle — Clovai People™ · illustrative interface

Capabilities

What Clovai People™ includes

Built for U.S. ambulatory operations. Configured and ready from day one.

🪪

Credential expirable tracking

State licenses, DEA, board certification, malpractice, BLS/ACLS and CAQH — with escalating alerts starting months before expiration.

🏥

Payer enrollment tracking

Enrollment and revalidation status by provider, NPI and payer, with effective dates so nobody bills under an unenrolled provider.

🚫

OIG and SAM exclusion screening

Monthly screening of employees, contracted providers and vendors, with search evidence retained for audit.

🎓

Compliance training

HIPAA, OSHA bloodborne pathogens, hazard communication and compliance-program training assigned by role with signed attestations.

📅

Shift scheduling

Clinical and administrative scheduling with coverage rules, swaps and approvals. Worked hours flow straight into payroll.

📱

Employee self-service

Pay stubs, W-2s, PTO balances and requests, benefits, documents and policy acknowledgments — from any device, 24/7.

📝

Hiring and onboarding

Requisitions, applicant tracking, interview stages, and an onboarding checklist covering I-9/E-Verify, tax forms, access and training.

⚖️

Employee relations and documentation

Performance reviews, corrective action with documented steps, and a personnel file that holds up if the matter goes further.

Native integration

Clovai People™ talks to the entire platform

No interfaces to build. No HL7 feeds to maintain. No per-transaction integration fees. Data flows between pillars from day one.

← Back to all pillars

Finance™ — payroll, benefits and labor cost into the ledger

Billing™ — enrollment status gates who can bill under which payer

Care™ — provider credentials and licensure by state

Intelligence™ — turnover, overtime, labor cost and training compliance

Clovai People™

The single cheapest compliance failure to prevent.

Screening you can prove you ran — every month, for everyone.

From the job posting to the final paycheck — one record.

What Clovai People™ includes

Credential expirable tracking

Payer enrollment tracking

OIG and SAM exclusion screening

Compliance training

Shift scheduling

Employee self-service

Hiring and onboarding

Employee relations and documentation

Clovai People™ talks to the entire platform

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